Last updated August 2017
ESA is bound by the Australian Privacy Principles (APPs) in the Privacy Act which regulate how organisations such as ESA may collect, use, disclose and store personal information, and how individuals may access and correct personal information held about them.
2. What is Personal Information?
“information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.”
3. Handling of Personal Information
When you register/subscribe to use SCIS services, complete and submit an electronic form on the SCIS website, contact ESA or send feedback via the feedback or cataloguing request form, ESA may collect the following personal information:
- your name;
- your contact number(s);
- your email address; and
- your school contact details.
When you use the SCIS website, ESA collects the following information relating to use of the SCIS services:
- your server address;
- your top level domain name (for example .com.au, .edu.au, .net, etc);
- the time and date of your visit to the website;
- the pages and documents you have accessed or viewed; and
- the type of browser you are using (for example Chrome, Firefox, Internet Explorer).
Usage statistics or patterns obtained from tracking the level and range of interest in the SCIS website are collected in order to improve the SCIS services or develop new services. This information will be connected to a SCIS user’s profile but will be de-identified prior to any use in reports.
3.2 Remaining anonymous or using a pseudonym
Where it is not impractical or unlawful, you may interact with ESA without identifying yourself or using a pseudonym.
3.3 Use or Disclosure of your Personal Information
Personal information collected by ESA in connection with SCIS services may be used for the purposes of:
- providing you with access to content on SCIS;
- informing you of updates to the SCIS services; or
- contacting you.
Personal information will:
- only be used for the stated purpose for which it was provided; and
- not be disclosed to a third party without your consent unless otherwise authorised or required by law.
3.4 Publication of your personal information
ESA will only publish personal information on the SCIS website if it has been collected for this purpose, with your knowledge, or if you have otherwise consented to the disclosure. When giving consent you should be aware that personal information published on the SCIS website is accessible to web users from all over the world.
3.5 Security of your personal information
ESA takes reasonable steps to:
- protect personal information that it holds against misuse, interference, loss, unauthorised access, modification or disclosure by utilising up-to-date electronic and physical security controls that comply with relevant industry standards and guidelines; and
- destroy or permanently de-identify personal information if it is no longer required.
3.6 Location of personal information
Personal information collected by ESA is:
- stored in Australia; and
- not disclosed, accessed or transferred to overseas recipients.
4. Accessing and correcting personal information
If you wish to know what, if any, personal information ESA holds about you, or wish to correct any personal information ESA may hold about you, you may:
- access and correct this information at any time by logging into SCIS Data and going to the ‘My profile’ section; or
- contact ESA using the contact information below.
5. Contact information for ESA and questions, comments, concern or complaints
If you have any questions, comments, concerns or complaints about ESA’s privacy practices for SCIS services, you can contact ESA by:
- Telephone: +61 3 92079600
- Post: Post Office Box 177, Carlton South, Victoria, Australia 3053; or
- Email: [email protected].
ESA will do its best to address and resolve any issues you raise. If you are not satisfied with ESA’s response you may take your complaint to the Office of the Australian Information Commissioner.